Executive Assistant / Operation Generalist

Click to Apply
Note: Please follow the application instructions for each respective position carefully. Applications that are submitted improperly will not be considered.
Candidate Applying for the Role

Thorium Digital is a growing digital agency that has provided services to clients from startups to Fortune 500 companies.  We are comprised of self-motivated, professionally sharp and team work oriented individuals. We are looking to expand our local team in East Brunswick, NJ. You will be working in a collaborative and flat structured working environment where there are plenty of opportunities to learn and grow with us.  We also offer flexible summer hours year-round and excellent benefit package.

This is a part time contract on-site position (located in East Brunswick, New Jersey) with potential to full time. As an Executive Assistant / Operation Generalist at Thorium Digital, you will be providing diverse administrative and operational support to the executives.  Responsibilities include, but are not limited to: Oversee daily administrative and operational functions of the company, ensuring compliance with policies and procedures.  Assist timesheets approval process, support recruiting and onboarding process, help HR and benefits related tasks, ensure compliance with state and federal regulations. expense report preparation, update company website and intranet content, ordering of supplies and space management, and event organization.  The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, such as Microsoft Office and office equipment.

Essential Duties and Responsibilities
  • Oversee daily administrative and operational functions of the company, ensuring compliance with policies and procedures.
  • Coordinate timesheet approval process between team leads to ensure accurate hours and project codes are entered in the system and approved.
  • Support time off approval process and update time off system.
  • Support recruiting and onboarding process such as screening resumes and candidates, perform background checks, prepare onboarding documents, and etc.
  • Assist the Vice President on varies HR and finance related tasks.
  • Work on HR and finance related documentations; ensure compliance with state and federal regulations.
  • Expense report preparation.
  • Update and maintain company public website and intranet.
  • Logistics for company meetings/teambuilding events, point person for office needs, ordering supplies.
  • Support business operation tasks.
  • Other administrative duties as assigned.

Minimum Qualifications
  • Bachelor's degree level qualification preferred.
  • Minimum 3 years relevant work experience in a support role; experience in professional services strongly preferred (digital agency, consulting, marketing agency).
  • Excellent written and verbal communication skills.
  • Experience with HR related duties.
  • Experience developing and implementing operational procedures.
  • Intermediate proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
  • Experience with project management software is a plus.
  • Some web related experience preferred.
  • Energetic self-starter with strong interpersonal skills including a cooperative and professional attitude.
  • Displays good judgment in a fast paced environment.
  • Demonstrates excellent problem solving skills and attention to detail.
  • Well organized, flexible and capable of managing multiple priorities simultaneously.
  • Consulting or agency experience preferred.
  • This is a direct-hire onsite position for candidates based in New Jersey. We are looking for candidates that can work at least 25-30 hours each week.  You will start as a part time contractor.  You will have the opportunity to convert to full time employee.
  • Authorized to work in US without sponsorship.

Preferred Qualifications